SOUTHERN PHOTOGRAPHIC FEDERATION
Minutes of Meeting No. 172 held at Peter Symonds College, Winchester 0n Friday 9th November 2007.
1. Apologies.
Lynn and Roy Lambeth, David Kessel, Dave Isaacs, Trevor Muston, Aldershot & Farnham CC, Lymington CC, S. Reading CC, S.Electric S &SCPS.
2. Present.
Alton CC, ASIPS, Basingstoke CC, Beaulieu CG, Bournemouth PS, Bracknell CC, Burghfield CC, Chichester CC, Fareham & Portchester CC, Farnborough CC, Fordingbridge CC, Gosport CC, Havant CC, Highcliffe & Infinity CC, Horndean CC, Jersey PC, Locksheath & Sarisbsury CC, New Forest CC, Newbury CC, Ordnance Survey PS, Petersfield PS, Poole CC, Prism PC, Salisbury CC, Southampton CC, Spectrum, Viewfinders of Romsey CC, Wimborne CC, Winchester PS, Wokingham & E. Berks CC, Wonston & Worthys CC, Woolston CC, Yateley CC. Peter Read(RPS Rep.)
3. Minutes of Meeting 171.
The following amendments were noted:
Item 3. Minutes of meeting held on 16th May 2007 (not 12th Feb.) agreed.
Item 6. Date of Print Championship at Chichester – 24th Feb. 2008 not as stated.
Item 15.The PAGB Assessment weekend will be on Sat.26th/Sun27th April 2008 . Correct address of venue of event is Copythorne Hall, Pollards Moor Rd, Winsor.
Subject to these amendments minutes of meeting no. 171 agreed and approved. Proposed Bill Flood, Seconded Laurie Jenkins.
4. Matters Arising.
Dealt with in 3.
5. President’s Report.
Ian reported the sad loss of Julie Durn following a tragic accident at her home.
The Distinctions Workshop Day, organised by Leo Rich, held last Sunday had been a great success.
The PAGB Slide Exhibition/Comp. that had been organised by the SPF had involved a great deal of work. He had experienced considerable problems with forms from some Federations incorrectly completed & slides not titled etc.& thanked all those who had helped.
He again appealed for help for the SPF Council to carry on its work….it desperately needs assistance, otherwise we may not be able to function….the SPF is an important part of a huge organisation & wishes to continue its part on your behalf,….but cannot do so without your help.
The SPF Exhibition would again be held at Salisbury Library in January and help would be needed for the hanging.
Chichester CC would be organising the Print Championship & Newbury CC the Second Digital Projected Image Competition.
Ian mentioned that both the Western Counties & Welsh Federations have decided to withdraw from future PAGB Slide Competitions. Should we be following??
Ian presented certificates to those SPF members who had been successful in having their work accepted for the PAGB Slide Exhibition.
6. Secretary’s Report.
Details given of photographic holidays in S.Africa by First Light Photo.
7. Treasurer’s Report.
Current a/c £2253.92. Community Instant Reserve a/c £4147.72. Cash £6.59.
Roy reported that details of PAGB Public Liability insurance had arrived too late to be distributed at the meeting, but all club with Email contacts would be sent details by that means before end of November. Insurance starts from 1st Feb. 2008 so all payments to reach Roy by 14th January. Any club with no email contact will receive details by post.
Will all club representatives please make their own treasurer aware of these arrangements.
8. Exhibition Secretary’s Report.
Of 39 Print Panels, 2 not arrived. 30 slide panels.
Judging will be by Colin Harrison of Chilterns Fed. on 25th Nov.
Print entries will be marked this year as slides have been for some time.
Should there be a tie in scores judge will be asked to look at sets of prints to decide winner.
The Exhibition will be on view from Sat. 5th Jan until Sat. 26th. Preview on Fri. 4th at 7.15pm.
Help needed with hanging of prints on morning of 3rd Jan., helpers to arrive 10am. together with small hammers.
Refreshments provided.
Slides will be seen by various clubs – rota will be shown in Catalogue.
Posters available for display at meeting.
9. League Secretary’s Report.
Envelopes to be collected by all clubs with their league sheets in them.
Delay in issuing next years applications to participate, as uncertainty arises whether enough clubs will enter slides for 2008/9 season.
Format may need to be changed with separate competition for slides.
Leo mentioned that cost of copying digital files to slides by say Cavendish would only cost a club approx. £16 as against considerable cost of acquiring digital equipment – so this method should be considered before going down digital route completely.
Chris said he was planning on sending out questionnaire to clubs seeking views.
10. Print Championship Report.
Chichester CC reported that hall and judges booked for 24th February 2008.
Further information awaited from SPF Council on proceedings for the day.
Jeannie Sutherland drew attention to the fact that details of this event do not appear in Exposure in diary section. Action Trevor Muston.
11. Digital Imaging Championship Report.
Planning for this going ahead with judges booked - to be hosted by Newbury CC on 8th April 2008.
12. Handbook Secretary’s Report.
Updates had now been published on website.
13. Publicity Secretary’s Report.
Some payments now received from advertisers in 2007/8 SPF handbook. Adverts booked for PAGB Slide Exh. catalogue & now collecting adverts for 2008 SPF Exhibition catalogue.
14. Newsletter and Webmaster’s Report.
No report.
15. PAGB Executive Member’s Report.
Appeals by C.McClatchie & F. Watson to PAGB on the bans imposed on them were not successful.
Amendment to Constitution on plagiarism, recently approved by SPF, is being followed by other Federations.
Three awards of APAGB were approved at Oct. meeting. No details yet of recipients.
One new PAGB judge - Graham Hodgekiss of Midland Counties Fed.
Because of substantial increase in cost of raw metal, cost of PAGB Patronage medals will rise to £11and ribbons will cost extra.
More information needed by Editor of PAGB Newsletter.
PAGB Inter Club Slide Championship will be held at Warwick University on July 12th 2008. This is likely to be last year these championships will be held. Proposed move towards a Digital Championship has been put on hold pro. tem. as Kent Federation are opposed to this.
PAGB looking into buying digital equipment – format is biggest problem - experts in UK cannot agree on this - biggest 1900 x 1400 most likely to be used only with TV – PAGB likely to use 1400 x 1050, but awaiting outcome of The Great British Cup being organised on behalf of the PAGB by Rod Whelans.
Advise now for any club applying for Lottery Funding towards cost of digital equipment is apply for TWO projectors – both can then have similar calibration – necessary should one break down in use.
Ian Bigg queried whether SPF should make application for their own under Awards for All funding. Meeting felt Federation should – so this will be looked into by Council. Action SPF Council.
Format of PAGB Print Exhibitions will not however change.
PAGB looking for nominations for JS Lancaster Medal.
16. Great British Cup.
Leo reported that this is a brand new competition being organised by Rod Whelans of Scottish Fed on behalf of the PAGB. Full details in Exposure. Jesssops are interested in sponsoring this event – they would send out entry forms etc. to clubs, but at same time would like to attach publicity materials – to do this they need copies of mailing lists from each federation.
Mention was made of Jessops financial problems – it was suggested that Christmas trade would be deciding factor - Our Handbook has a note on DATA protection – Leo needs to advise PAGB by 15.11.07 of views of our Fed. on whether to supply this info. It was queried what would happen to this info. if Jessops went under – would receiver sell it? As a result of a show of hands of club reps. present at the meeting, Leo said he would advise PAGB that there was sufficient resistance not to supply mailing list to Jessops.
On being advised it was not possible to download an entry form from the website, Leo thought it would be available after Nov. 15th when possible sponsorship by Jessops would be known. As this will be first attempt, the judging will not be open to the general public – only PAGB officials and Federation Representatives have been invited to attend.
17. PAGB Awards Advisory Day/PAGB Assessment Weekend.
Although 30 people attended the Advisory Day at Sparsholt, with 14 panels being viewed by Andy Hanson, President of the East Anglian Federation and Ian Platt, former Chairman of the PAGB Awards Panel, the event has made a small loss.
Andy showed his wife’s panel with which she gained her CPAGB and his own two for both Distinctions and Master Awards. Leo outlined differences between RPS and PAGB honours – RPS tended to be for people specialising whereas the PAGB did not - only that the photography had to be of a high enough standard for the class entered.
Ian mentioned that four people from Jersey who had come over for a photographic weekend in Dorset had come to Sparsholt, some to have their work assessed.
Three more people have applied to enter work for the assessment weekend to be held in April & the Distinctions category now has a full entry with only a few places left at the Credit level.
Help was urgently needed by the SPF Council to run the Assessment Weekend on April 25/26th 2008.
A small working party would need to be set up to co-ordinate the running of the event.
18. Any Other Business.
a). Peter Read, as the RPS rep. mentioned that they would be holding a Distinctions Workshop on the Isle of Wight next April at Dimbola Lodge. SPF help sought in publicising event.
b). Salisbury CC have changed their meeting place – so address shown in PAGB Slide Exhibition Catalogue is wrong.
c). Colin Thornhill stated that a full copy of Exposure, which showed amendments to the SPF Handbook was being published on the website. This information was covered by DATA protection and should not be there. In addition it was mentioned that the list of Council Officials was incorrect and the Diary details needed to be updated. Ian mentioned that Trevor Muston, the Webmaster had recently had family problems but would get the matter resolved. Action Ian Bigg /Trevor Muston.
d). Chris Thorne enquired whether because of problems encountered by SPF in handling PAGB Slide Exhibition some work should have been rejected and had the PAGB been made aware. Ian advised he had been in touch with PAGB and that he would be forwarding to the Yorkshire Federation details obtained by us from the Welsh Federation to assist them in running their next Exhibition.
e). Details given by Anne Mahany of results of PAGB Print Championship. Chichester CC reached the Finals & Soton CC won the Plate Competition. Hugh Milsom won the Trophy for the best print and John Sargeant a Silver Medal awarded by Tom Dodd - both members of Chichester CC.
The meeting closed at 9.14pm.
NB, The address given for Littleton Millennium Hall on the Agenda for meeting 172 is incorrect - it should be The Hall Way, Littleton.
Directions to the hall will be placed on corner in Main Road, Littleton for next meeting
Please note The next order for print boxes will be March 28 2008 with delivery for the May Quarterly meeting- details in Exposure
Minutes of Meeting No. 172 held at Peter Symonds College, Winchester 0n Friday 9th November 2007.
1. Apologies.
Lynn and Roy Lambeth, David Kessel, Dave Isaacs, Trevor Muston, Aldershot & Farnham CC, Lymington CC, S. Reading CC, S.Electric S &SCPS.
2. Present.
Alton CC, ASIPS, Basingstoke CC, Beaulieu CG, Bournemouth PS, Bracknell CC, Burghfield CC, Chichester CC, Fareham & Portchester CC, Farnborough CC, Fordingbridge CC, Gosport CC, Havant CC, Highcliffe & Infinity CC, Horndean CC, Jersey PC, Locksheath & Sarisbsury CC, New Forest CC, Newbury CC, Ordnance Survey PS, Petersfield PS, Poole CC, Prism PC, Salisbury CC, Southampton CC, Spectrum, Viewfinders of Romsey CC, Wimborne CC, Winchester PS, Wokingham & E. Berks CC, Wonston & Worthys CC, Woolston CC, Yateley CC. Peter Read(RPS Rep.)
3. Minutes of Meeting 171.
The following amendments were noted:
Item 3. Minutes of meeting held on 16th May 2007 (not 12th Feb.) agreed.
Item 6. Date of Print Championship at Chichester – 24th Feb. 2008 not as stated.
Item 15.The PAGB Assessment weekend will be on Sat.26th/Sun27th April 2008 . Correct address of venue of event is Copythorne Hall, Pollards Moor Rd, Winsor.
Subject to these amendments minutes of meeting no. 171 agreed and approved. Proposed Bill Flood, Seconded Laurie Jenkins.
4. Matters Arising.
Dealt with in 3.
5. President’s Report.
Ian reported the sad loss of Julie Durn following a tragic accident at her home.
The Distinctions Workshop Day, organised by Leo Rich, held last Sunday had been a great success.
The PAGB Slide Exhibition/Comp. that had been organised by the SPF had involved a great deal of work. He had experienced considerable problems with forms from some Federations incorrectly completed & slides not titled etc.& thanked all those who had helped.
He again appealed for help for the SPF Council to carry on its work….it desperately needs assistance, otherwise we may not be able to function….the SPF is an important part of a huge organisation & wishes to continue its part on your behalf,….but cannot do so without your help.
The SPF Exhibition would again be held at Salisbury Library in January and help would be needed for the hanging.
Chichester CC would be organising the Print Championship & Newbury CC the Second Digital Projected Image Competition.
Ian mentioned that both the Western Counties & Welsh Federations have decided to withdraw from future PAGB Slide Competitions. Should we be following??
Ian presented certificates to those SPF members who had been successful in having their work accepted for the PAGB Slide Exhibition.
6. Secretary’s Report.
Details given of photographic holidays in S.Africa by First Light Photo.
7. Treasurer’s Report.
Current a/c £2253.92. Community Instant Reserve a/c £4147.72. Cash £6.59.
Roy reported that details of PAGB Public Liability insurance had arrived too late to be distributed at the meeting, but all club with Email contacts would be sent details by that means before end of November. Insurance starts from 1st Feb. 2008 so all payments to reach Roy by 14th January. Any club with no email contact will receive details by post.
Will all club representatives please make their own treasurer aware of these arrangements.
8. Exhibition Secretary’s Report.
Of 39 Print Panels, 2 not arrived. 30 slide panels.
Judging will be by Colin Harrison of Chilterns Fed. on 25th Nov.
Print entries will be marked this year as slides have been for some time.
Should there be a tie in scores judge will be asked to look at sets of prints to decide winner.
The Exhibition will be on view from Sat. 5th Jan until Sat. 26th. Preview on Fri. 4th at 7.15pm.
Help needed with hanging of prints on morning of 3rd Jan., helpers to arrive 10am. together with small hammers.
Refreshments provided.
Slides will be seen by various clubs – rota will be shown in Catalogue.
Posters available for display at meeting.
9. League Secretary’s Report.
Envelopes to be collected by all clubs with their league sheets in them.
Delay in issuing next years applications to participate, as uncertainty arises whether enough clubs will enter slides for 2008/9 season.
Format may need to be changed with separate competition for slides.
Leo mentioned that cost of copying digital files to slides by say Cavendish would only cost a club approx. £16 as against considerable cost of acquiring digital equipment – so this method should be considered before going down digital route completely.
Chris said he was planning on sending out questionnaire to clubs seeking views.
10. Print Championship Report.
Chichester CC reported that hall and judges booked for 24th February 2008.
Further information awaited from SPF Council on proceedings for the day.
Jeannie Sutherland drew attention to the fact that details of this event do not appear in Exposure in diary section. Action Trevor Muston.
11. Digital Imaging Championship Report.
Planning for this going ahead with judges booked - to be hosted by Newbury CC on 8th April 2008.
12. Handbook Secretary’s Report.
Updates had now been published on website.
13. Publicity Secretary’s Report.
Some payments now received from advertisers in 2007/8 SPF handbook. Adverts booked for PAGB Slide Exh. catalogue & now collecting adverts for 2008 SPF Exhibition catalogue.
14. Newsletter and Webmaster’s Report.
No report.
15. PAGB Executive Member’s Report.
Appeals by C.McClatchie & F. Watson to PAGB on the bans imposed on them were not successful.
Amendment to Constitution on plagiarism, recently approved by SPF, is being followed by other Federations.
Three awards of APAGB were approved at Oct. meeting. No details yet of recipients.
One new PAGB judge - Graham Hodgekiss of Midland Counties Fed.
Because of substantial increase in cost of raw metal, cost of PAGB Patronage medals will rise to £11and ribbons will cost extra.
More information needed by Editor of PAGB Newsletter.
PAGB Inter Club Slide Championship will be held at Warwick University on July 12th 2008. This is likely to be last year these championships will be held. Proposed move towards a Digital Championship has been put on hold pro. tem. as Kent Federation are opposed to this.
PAGB looking into buying digital equipment – format is biggest problem - experts in UK cannot agree on this - biggest 1900 x 1400 most likely to be used only with TV – PAGB likely to use 1400 x 1050, but awaiting outcome of The Great British Cup being organised on behalf of the PAGB by Rod Whelans.
Advise now for any club applying for Lottery Funding towards cost of digital equipment is apply for TWO projectors – both can then have similar calibration – necessary should one break down in use.
Ian Bigg queried whether SPF should make application for their own under Awards for All funding. Meeting felt Federation should – so this will be looked into by Council. Action SPF Council.
Format of PAGB Print Exhibitions will not however change.
PAGB looking for nominations for JS Lancaster Medal.
16. Great British Cup.
Leo reported that this is a brand new competition being organised by Rod Whelans of Scottish Fed on behalf of the PAGB. Full details in Exposure. Jesssops are interested in sponsoring this event – they would send out entry forms etc. to clubs, but at same time would like to attach publicity materials – to do this they need copies of mailing lists from each federation.
Mention was made of Jessops financial problems – it was suggested that Christmas trade would be deciding factor - Our Handbook has a note on DATA protection – Leo needs to advise PAGB by 15.11.07 of views of our Fed. on whether to supply this info. It was queried what would happen to this info. if Jessops went under – would receiver sell it? As a result of a show of hands of club reps. present at the meeting, Leo said he would advise PAGB that there was sufficient resistance not to supply mailing list to Jessops.
On being advised it was not possible to download an entry form from the website, Leo thought it would be available after Nov. 15th when possible sponsorship by Jessops would be known. As this will be first attempt, the judging will not be open to the general public – only PAGB officials and Federation Representatives have been invited to attend.
17. PAGB Awards Advisory Day/PAGB Assessment Weekend.
Although 30 people attended the Advisory Day at Sparsholt, with 14 panels being viewed by Andy Hanson, President of the East Anglian Federation and Ian Platt, former Chairman of the PAGB Awards Panel, the event has made a small loss.
Andy showed his wife’s panel with which she gained her CPAGB and his own two for both Distinctions and Master Awards. Leo outlined differences between RPS and PAGB honours – RPS tended to be for people specialising whereas the PAGB did not - only that the photography had to be of a high enough standard for the class entered.
Ian mentioned that four people from Jersey who had come over for a photographic weekend in Dorset had come to Sparsholt, some to have their work assessed.
Three more people have applied to enter work for the assessment weekend to be held in April & the Distinctions category now has a full entry with only a few places left at the Credit level.
Help was urgently needed by the SPF Council to run the Assessment Weekend on April 25/26th 2008.
A small working party would need to be set up to co-ordinate the running of the event.
18. Any Other Business.
a). Peter Read, as the RPS rep. mentioned that they would be holding a Distinctions Workshop on the Isle of Wight next April at Dimbola Lodge. SPF help sought in publicising event.
b). Salisbury CC have changed their meeting place – so address shown in PAGB Slide Exhibition Catalogue is wrong.
c). Colin Thornhill stated that a full copy of Exposure, which showed amendments to the SPF Handbook was being published on the website. This information was covered by DATA protection and should not be there. In addition it was mentioned that the list of Council Officials was incorrect and the Diary details needed to be updated. Ian mentioned that Trevor Muston, the Webmaster had recently had family problems but would get the matter resolved. Action Ian Bigg /Trevor Muston.
d). Chris Thorne enquired whether because of problems encountered by SPF in handling PAGB Slide Exhibition some work should have been rejected and had the PAGB been made aware. Ian advised he had been in touch with PAGB and that he would be forwarding to the Yorkshire Federation details obtained by us from the Welsh Federation to assist them in running their next Exhibition.
e). Details given by Anne Mahany of results of PAGB Print Championship. Chichester CC reached the Finals & Soton CC won the Plate Competition. Hugh Milsom won the Trophy for the best print and John Sargeant a Silver Medal awarded by Tom Dodd - both members of Chichester CC.
The meeting closed at 9.14pm.
NB, The address given for Littleton Millennium Hall on the Agenda for meeting 172 is incorrect - it should be The Hall Way, Littleton.
Directions to the hall will be placed on corner in Main Road, Littleton for next meeting
Please note The next order for print boxes will be March 28 2008 with delivery for the May Quarterly meeting- details in Exposure